Calendar - Outlook Web Access Quick Reference, Mifflin County School District

O pen question list in a separate window

1. Why use the calendar feature?
	The calendar is a good way to organize appointments and keep track of events. The current trends toward paperless communication could lead to scheduling meetings, etc electronically. The calendar can be printed to assist you with your schedule when you are away from your computer.
2. How do I..
	A. add an appointment?
		Select Calendar from the navigation bar Click OR double click on the calendar and set the date/time as needed Complete the information about the appointment select before closing window.
	B. schedule a meeting?
		Select Calendar from the navigation bar Click or double-click on the calendar complete the info for the meeting click the Invite Attendees button Click the Required button to find names Select names from the Global or personal address lists Type a few letters of the last name in the Display name area Select the Find button Click on the appropriate button for the attendee Click the Close button to return to the meeting request window check the availability of the invited attendees as shown below When ready, select the Send button You could save the request for later or Cancel the invitation completely.
	C. change to week view?
		Select Calendar from the navigation bar click the button view will change in the calendar main window
	D. change to month view?
		Select Calendar from the navigation bar click the button view will change in the calendar main window
	E. view specific days at one time?
		Select Calendar from the navigation bar click the button hold the ctrl key select another date from the navigation calendar on the right You can select up to 6 different days to view together
	F. change months?
		click on one of the forward or back arrows on the navigation calendar Click on the name of the month on the navigation calendar to display the month.
	G. select one day to view or add an appointment?
		Click one date on the navigation calendar
	H. print days, weeks or months?
		Select the calendar view you want to print (daily, weekly, or monthly) Select the button to print to your default printer. Note: Set the print options in your web browser before printing to check on the printer and also to set features for the best printing.
	I. schedule recurring appointments?
		Select Calendar from the navigation bar Click or double-click on the calendar Complete the basic appointment information click button complete the information for the recurrence (this example has the appointment scheduled every3 weeks.) Click the OK button when finished
	J. reply to an invitation request?
		Open invitation from the Inbox Select the appropriate response button You may add a comment in the text area if you would like Click the Send button
	K. modify an appointment?
		Select Calendar from the navigation bar Double -click on the appointment change the information as needed select before closing window.
	L. modify a recurring appointment?
		Select Calendar from the navigation bar Double -click on the appointment Select the Open the Series option click button change the information as needed select before closing window.
	M. update appointment information and send it to invited attendees?
		Select Calendar from the navigation bar Double -click on the meeting change the information as needed check the availability of attendees When ready, select select before closing window.
	N. see who has responded to a meeting request?
		Select Calendar from the navigation bar Double -click on the meeting Click on the availability tab look at the schedule for the invited attendees Close the window
	O. set or change a reminder for an appointment? or meeting
		Select Calendar from the navigation bar Double -click on the appointment
	P. cancel a meeting?
		In Calendar, open the meeting you organized. On the toolbar, click Delete . In the Alert dialog box, click Yes to send a cancellation notice to the people you invited to the meeting. Tip If you want to include a message with the cancellation, such as the reason you're canceling the meeting, type your message in the body of the cancellation form. Click Send. Select Calendar from the navigation bar Double -click on the meeting you organized click the button Click YES in the Alert box to send a notice to the people you invited Note: The subject line has been changed to cancelled A message could be included in the text area at the bottom
	Q. forward a meeting request?
		Select Calendar from the navigation bar double-click the meeting click the forward button In the To: box enter the name of the recipient click the button to check the name Click the Send button