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Buchanan Bulldogs Answers to Frequently Asked Questions What is
the Buchanan Home and School? Read the principal's newsletter or come to any H & S Meeting at 6:30p.m. They are held on the third Tuesday of each month in the school Library. Home and School Meeting Schedule The H&S meets on the third
Tuesday of each month in the school library at 6:30 p.m. The next
meeting will be held on Tuesday, February 21, 2006. The Lewistown
High School Key Club provides childcare in an adjoining room. Most meetings
run for approx. 1 hour. Every parent is encouraged to attend. We always
need volunteers. Any interested parent or guardian of a Buchanan Elementary Student. Please contact any of
the officers listed below: Committees and Contact People
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Fall Fundraiser – Andrea Grassmyer Buchanan Home and School Meeting Minutes
Buchanan Home and School Meeting Minutes April 15, 2008 - Present were Amy Smith (President), Maryann Haines (Vice President), Jennifer Hepner (Secretary), Tina Colyer, Sheila Tipton, Susan Taylor, and Leslie Treaster. - Amy Smith called the meeting to order. - Secretary’s Minutes: Jennifer Hepner read the minutes from our last meeting in March. - Treasurer’s Report: Jennifer Hepner reported that last month there was $12,738.61 in the checking but about $8,000 was about to come out of that account. It was not known what was reported last about the savings. - The last day for the school store is this coming Friday. Sheila Tipton is working on ensuring a work crew for that day. - We will provide lunch for the teachers for Teacher Appreciation Week on Wednesday, May 7, 2008. Susan will arrange for a 6 ft sub from Subway. Maryann will provide chips; Maryann, Susan, Jennifer, and Natalie will bring in desserts; and no drinks will be provided. We will have everything to the school by 11:15 a.m. - Field Day will be Friday, May 23, 2008. People present at the meeting signed up to run various activities and Maryann will send out volunteer sheets to fill in the empty areas. Sheila will call to arrange a dunk tank from Steele’s. Captain Bob said he’d pick it up and get it filled up for us. Other tasks were divided up amongst the officers. o Amy – get soda, water, and popcorn o Maryann – call for music, call for pizza, check supplies, make a list for Mr. Wagner and the janitors o Jennifer – get chips o Mary – get ice and drinks from McDonald’s - An informal election was held and the new officers for the next school year are as follows: Maryann Haines, President; Jennifer Hepner, Vice President; Susan Taylor, Secretary; and Mary Pursel, Treasurer. - Susan Taylor is going to see about having a Box Top and Campbell’s Label Competition amongst the classes, to end on Field Day. She is also going to get us signed up with the Giant program. Other schools in the district are participating in the Giant program and making quite a bit of money from it. The Book It Program through Pizza Hut will be done again next year but will be started at the beginning of the school year instead of following the Reading Challenge. We have 3144 Campbell’s points that Susan will redeem for a variety of playground and phys. ed. supplies. - Home and School meetings are the third Tuesday of every month. There will be no more meetings this school year. The next meeting will be Tuesday, August, 19, 2008 at 6:30 p.m. in the school library. Anyone interested in helping out with Home and School for the ’08-’09 school year is encouraged to attend.
- We now have chair people for all but one committee. They are as follows: o Fall Fundraiser – Andrea Grassmyer o Reading Challenge – Jennifer Hepner o Yearbook – Leslie Sauer o Santa Sale – Leslie Treaster o Spring Pie Sale – Sheila Tipton o Book Fair – Fiona Closson o School Store – Bryon Haines and Denise Smith o Assemblies – Fiona Closson o Hospitality – Tina Colyer o Campbell’s Soup Labels – Jeannie McCartle o Skating Party – Mrs. Carrington o Field Day – NO CHAIRPERSON
February 19, 2008 - Present were Amy Smith (President), Maryann Haines (Vice President), Mary Pursel (Treasurer), Jennifer Hepner (Secretary), Sheila Tipton, Andrea Grassmyer, Natalie Sutton, Susan Taylor, and Jessica Wilson - Amy Smith called the meeting to order. - Secretary’s Minutes: Jennifer Hepner read the minutes from our last meeting in January. - Treasurer’s Report: Mary Pursel reported that there is $4,035.85 in the checking account and $5,331.81 in the savings account. One check for $83.75 from the Fall Fundraiser came back. Mary has sent the family a certified letter. In the past the student’s report card has been held until the money they owe Home and School was paid. We will see if Mr. LaMarca would be willing to do this. - The Book Fair started today and is going well so far. Family Night will be held tomorrow, Wednesday, February 20th from 6:30 – 8:30 p.m. The thirty minutes allotted for each class this year has been plenty of time. There was some confusion because two teachers switched days and the one class was not aware and didn’t all have money. Otherwise, everything is going fine. - The Reading Challenge ended on January 31st. The final assembly was held February 8th. We did the usually prizes and added two new ones. A $50 gift card to Wal-Mart was given to the top class, Mrs. Rocco’s, and to the top reader, Johnathon Beers. They were both very surprised. Dominoes graciously donated 12 pizza gift certificates and 12 breadstick gift certificates towards the grand prizes. After some discussion it was discovered that there were maybe some issues with the Reading Challenge that need addressed. Some students who should have gotten goodie bags for participating didn’t come home with anything. Some parents felt their teacher didn’t account for all the papers their student turned in. Other parents said their teachers never gave them copies of the book forms to fill out at home after they sent their first one in. We also had another teacher discouraging their students from reading too much. Jennifer Hepner will address this with Mr. LaMarca. We will see if we can send out a comment form to the teachers to see what is going on. - The school store is running fine. There is plenty of stuff to get through the rest of the school year. - The Spring Pie Sale started today, February 19th and will end March 3rd. Money will be due with the orders. Home and School members will get together at 6:30 p.m. on March 5th to tabulate the orders and get everything ready to send in. The pies will be delivered on March 19th, in time for Easter, as usual. The student in each grade that sells the most pies will win a $20 gift card from Wal-Mart. - Amy Smith stated that she will be resigning as President after this year. We will have nominations for next year’s officers at the April meeting, and then we will vote on officers at Field Day. Maryann Haines may be willing to take over as President next year. As preparation for this Leslie Sauer has taken over the production of the yearbooks. Jennifer Hepner stated that she may be willing to step up as the Vice President and therefore the Secretary position will probably be open. Mary Pursel said she was willing to remain Treasurer unless someone else wants the job, but someone should start learning the job since she won’t have a student at Buchanan after two more years. - A letter about the Dominos Pizza Nights was sent out outlining the upcoming dates so parents know ahead of time and can plan to order if they choose. - Field Day has been moved to Friday, May 23rd, rain or shine. We discussed new ideas of events. We will sit down at another meeting closer to time and plan out the day and schedule people to work at each activity since there is currently no chairperson for this committee. We will have Dominos delivery pizzas for lunch for all the volunteers again. - We discussed ideas for Teacher Appreciation Week (May 4 – 10) but will discuss it further at the next meeting. Tina Colyer had agreed to head up this committee (Hospitality Committee) so Jennifer Hepner will give her a call about this and see if she can make it to the next meeting. - Home and School meetings are the third Tuesday of every month. The next meeting will be Tuesday, March 18, 2008 at 6:30 p.m. in the Buchanan library.
- We now have chair people for all but one committee. They are as follows: o Fall Fundraiser – Andrea Grassmyer o Reading Challenge – Jennifer Hepner o Yearbook – Leslie Sauer o Santa Sale – Leslie Treaster o Spring Pie Sale – Sheila Tipton o Book Fair – Fiona Closson o School Store – Bryon Haines and Denise Smith o Assemblies – Fiona Closson o Hospitality – Tina Colyer o Campbell’s Soup Labels – Jeannie McCartle o Skating Party – Mrs. Carrington o Field Day – NO CHAIRPERSON
January 15, 2008 - Present were Maryann Haines (Vice President), Mary Pursel (Treasurer), Jennifer Hepner (Secretary), Sheila Tipton, Andrea Grassmyer, Natalie Sutton, Susan Taylor, Fiona Leslie Treaster, and Mr. LaMarca. - Maryann Haines called the meeting to order. - Secretary’s Minutes: Jennifer Hepner had no minutes from our last meeting in November. - Treasurer’s Report: Mary Pursel reported that there is $4455.39 in the checking account and $5,331.81 in the savings account. - The Santa Sale went well. The teachers were pleased with how it went and how much help there was. We profited approximately $500 from the sale. - The Reading Challenge will end on January 31st. There is a prize drawing assembly coming up on January 21st . Jennifer Hepner will set up a date for the final assembly in February with Mr. LaMarca. - The school store is put together and back up and running on its bi-monthly schedule. There are enough supplies to get through a few months yet. - So far, after three months, we have aided in the sales of 47 pizzas on Dominos Pizza Nights and therefore we have raised $94. This will continue on through the rest of the school year and is always on the second Thursday of the month. - The Book Fair will be held from 8:30 – 11:30 a.m. on February 19th and 20th. We will set up at 6:30 p.m. on Monday, February 18th in the library and then tear down on Friday, February 22nd at 4:00 p.m. There will be a sign up sheet for the teachers to choose a time slot. Each class will have a half an hour at the Book Fair this year. There will be a make up day on Thursday, February 21st from 9:00 – 10:00 a.m. for kids who were absent on their class’s day. Family Night will be held Wednesday, February 20th from 6:30 – 8:30 p.m. Fiona Closson chairs this committee and will get things set up and work on getting help for this event. - The Spring Pie Sale will start February 19th and end March 3rd. Money will be due with the orders. Home and School members will get together at 6:30 p.m. on March 5th to tabulate the orders and get everything ready to send in. The pies will be delivered on March 19th, in time for Easter, as usual. The student that sells the most pies will win a $50 gift card from Wal-Mart. Sheila Tipton chairs this committee and will get things set up and work on getting help for this event. - The Strodes Mills Middle School Jazz Band is willing to do an assembly for the kids again this year but has requested $50 to help with busing costs. Home and School agreed to pay to have them come. We would like to arrange that concert for the morning of Field Day as we have in the past. It worked out well that way and kept everyone entertained while Home and School set up for Field Day. - Field Day will be Friday, May 16th, rain or shine. The dunk tank was discussed and it was agreed to have it again this year and that Mr. Tipton would be able to help transport it from Steele’s to the school that morning to avoid a delivery fee. We plan to have the same events as last year. We will sit down at another meeting closer to time and plan out the day and schedule people to work at each activity since there is currently no chairperson for this committee. - Home and School meetings are the third Tuesday of every month. The next meeting will be Tuesday, February 19, 2008 at 6:30 p.m. in the Buchanan library.
October 16, 2007 -
Present were Amy Smith (President), Maryann Haines (Vice President),
Mary Pursel (Treasurer), Jennifer Hepner (Secretary), Tina Colyer, Sheila
Tipton, Andrea Grassmyer, Natalie Sutton, Susan Taylor, Jeannie McCartle,
Gary Henry, and Mr. LaMarca. - Amy Smith called the meeting to order. - Secretary’s Minutes: Jennifer Hepner read the minutes from the September 2007 meeting. - Treasurer’s Report: Mary Pursel reported that there is $307.77 in the checking account and $5,303.14 in the savings account. She also distributed a report to everyone detailing all transactions since school ended in June. - We now have chair people for all but one committee. They are as follows: o Fall Fundraiser – Andrea Grassmyer o Reading Challenge – Jennifer Hepner o Yearbook – Maryann Haines o Santa Sale – Leslie Treaster (would like a second chair, this is a large job) o Spring Pie Sale – Sheila Tipton o Book Fair – Fiona Closson o School Store – Bryon Haines and Denise Smith o Assemblies – Fiona Closson o Hospitality – Tina Colyer o Campbell’s Soup Labels – Jeannie McCartle o Skating Party – possibly Mrs. Carrington o Field Day – NO CHAIRPERSON - Susan Taylor has spoken with Domino’s about the fundraiser nights. They will be the second Thursday of every month. If you order food those nights a part of the proceeds will come back to the school. Susan is waiting on paperwork to come in from Domino’s. We will get more information later. - Jeannie McCartle has started working on the Campbell’s Soup Labels Project. Paperwork was already sent home to the parent explaining what labels to send in and Jeannie put out the collection “cans” around the school and will see how that goes. She is also waiting on more information from Campbell’s about the program and the amount of money we will receive per label. If participation is low we might do an incentive program such as, whichever class brings in the most labels in a month will get a pizza party. - The Fall Fundraiser has been going great so far. The orders have all been sent off to the company and only about $25 is still not collected for the orders. We sold $14,926.80 worth of items. Of that, $7,463.40 is our profit. We will have to pay for our part of the rewards out of that money but that should be less than $1000. The Magic Show Assembly is set up for Friday, January 18th, 2008. We need to schedule the Build-A-Bear Assembly for some time in December. Andrea Grassmyer is going to check on dates with Mr. LaMarca and then get back to our rep. Andrea also thanked everyone for helping get the orders ready to send in last Thursday night. - The Reading Challenge kicked off Monday, October 15th with a brief assembly. Jennifer Hepner explained to the kids about the rules and rewards for the Reading Challenge and handed out all the paperwork to the teachers. The first prize assembly won’t be until December. - The Skating Party is all set for Tuesday, November 20, 2007 from 6:00 – 8:00 p.m. at the Carousel Skating Rink. Maryann Haines created a form for the kids to fill out and bring to be admitted into the party if a parent is not staying with them. It has their name and an emergency contact on it. Every student will be given one of these. - The School Store has been going well. We will continue having it every week through November. There is no School Store during December. Once we start back up again in January, we will go back to the twice a month schedule as usual. - The Santa Sale is set for December 4th and 5th with a half day on the 6th for a make up day. Amy Smith is going to talk with Leslie Treaster, who is chairing that committee, about what she wants to do. There are several options for purchasing items to sell at the store. - Maryann Haines reported that the yearbook is underway. We need to pick a cover next. She also reminded Mr. LaMarca and Mr. Henry that they can be using the yearbook camera to take pictures of school events and activities. - Susan Taylor is looking into the Book It program at Pizza Hut. Under this program the teachers can set reading goals for their students and each student that reaches that goal each month would get a certificate for a free personal pizza, a card, a clip, a sticker, etc. After Susan gets more information we are going to take a look at incorporating it into the Reading Challenge. - Mary Pursel is still checking into the donation program at the Giant grocery stores. - Natalie Sutton is currently compiling a list of the Buchanan staff’s birthdays. She has already begun to send out birthday cards from the Home and School. - Home and School meetings are the third Tuesday of every month. The next meeting will be Tuesday, November 20, 2007 at 6:30 p.m. during the Home and School Skating Party at the Carousel Skating Rink. There will be no Home and School meeting in December. We will resume again then on Tuesday, January 15, 2008 in the Buchanan library.
September 18, 2007 - Present were Amy Smith (President), Maryann Haines (Vice President), Mary Pursel (Treasurer), Jennifer Hepner (Secretary), Tina Colyer, Sheila Tipton, Andrea Grassmyer, Denise Smith, Leslie Treaster, Natalie Sutton, Susan Taylor, Jeannie McCartle, Fiona Closson, and Gary Henry. - Amy Smith called the meeting to order. - We went around and did introductions since we had a lot of new faces. - Secretary’s Minutes: Jennifer Hepner read the minutes from the August 2007 meeting. - Treasurer’s Report: Mary Pursel reported that there is $1,165.15 in the checking account and $5,303.14 in the savings account. She also distributed a report to everyone detailing all transactions since school ended in June. - The student artwork from last year has been framed and the pictures and name plates have been picked up. - The Fall Fundraiser will kick off with an assembly Friday, September 21st. The fundraiser forms will go home that day. The orders and money will be due Tuesday, October 9, 2007. The items will arrive on Thursday, November 15, 2007. Andrea Grassmyer is heading up this committee and will contact volunteers to assist her. - Maryann Haines is still going through the volunteer forms that we sent out to the parent and were returned. There is a lot of interest this year. Each committee chairperson will receive a list of volunteers to contact for their committees. We also now have chair people for all but one committee. They are as follows: o Fall Fundraiser – Andrea Grassmyer o Reading Challenge – Jennifer Hepner o Yearbook – Maryann Haines o Santa Sale – Leslie Treaster (would like a second chair, this is a large job) o Spring Pie Sale – Sheila Tipton o Book Fair – Fiona Closson o School Store – Bryon Haines and Denise Smith o Assemblies – Fiona Closson (would like to find a different chair since she has two committees) o Hospitality – Tina Colyer o Skating Party – possibly Mrs. Carrington o Field Day – NO CHAIRPERSON - The school store chairpersons would like to have the school store every Friday for a least the first couple of months until Kindergarten and First Grade are acclimated and then they will cut back to the regular twice a month. - The theme for the Reading Challenge this year will be “Charge Into A New Adventure! Read A Book!” It will center around horses. We will start the Reading Challenge on Monday, October 15, 2007 with a kick off assembly. The Reading Challenge would then end on January 31, 2008 with a final assembly to follow sometime in mid February, 2008. Jennifer Hepner is heading up this committee and will contact volunteers to assist her. Everything will be the same as last year, with a few specifications added to the rules. The students will not be allowed to count any books read for a school assignment or project. Also, only full sheets of 10 books will be counted, even at the end of the Reading Challenge. - The school skating party will be Tuesday, November 20, 2007 from 6:00 – 8:00 p.m. at the Carousel Skating Rink. Permission slips will be distributed to parents and will have to be brought in to the party for the child to stay. Maryann Haines is going to call the Carousel and schedule the party. - Box Tops for Education are always collected by the fifth graders to raise money towards their trip to Shaver’s Creek. We will ask Mr. LaMarca to include information about this in his next newsletter to inform parents. - Mary Pursel is going to look into the donation program through Giant grocery stores. - Susan Taylor is going to look into the Domino’s program, similar to Hoss’s Night. - Natalie Sutton will start sending birthday cards to the Buchanan Staff on behalf of the Home and School. - Home and School meetings are the third Tuesday of every month. The next meeting will be Tuesday, October 16, 2007 at 6:30 p.m. in the Buchanan Elementary library.
August 21, 2007 - Present were Amy Smith (President), Maryann Haines (Vice President), Mary Pursel (Treasurer), Jennifer Hepner (Secretary), Sheila Tipton, Andrea Grassmyer, Mr. LaMarca, and Mr. Henry. - Amy Smith called the meeting to order. - Treasurer’s Report: There is $1,310.01 in the checking account and $5,295.62 in the savings account. - Secretary’s Report: None was given since this was the first meeting of the new school year. - Jennifer Hepner is going to order 50 monthly calendars for the Buchanan Staff. We will try to have them here before next week. - Since there is no set day for teacher work day this year we have decided to not have the Teacher Luncheon and just bring in snacks for the second day of teacher in-service. Jennifer Hepner will order a fruit tray from the Giant store and pick up paper products and beverages at the Dollar Tree. Andrea Grassmyer, Maryann Haines, Jennifer Hepner, and Amy Smith will all make desserts. We will bring in the food around Noon on Tuesday, August 28th. - Maryann Haines is getting a free digital camera from our yearbook company, Jostens. Therefore, we will not be buying disposable cameras for the teachers. When we get the digital camera it will be placed in the office for anyone to use when they have an activity they would like to photograph for the yearbook. - Andrea Grassmyer is heading up the Fall Fundraiser Committee this year. She has already met with the fundraiser rep and everything is about ready to go. The fundraiser will kick off on September 21st with an assembly at 2:00 p.m. in the cafeteria. The sale will end on October 9th. Money is going to be due with the orders. All this information is on the information sheet going home with the packet. The fundraiser items will be delivered on November 15th. The rewards will be different from previous years. Kids can earn the opportunity to go to a Magic Show Assembly and earn the opportunity to sit in the VIP section at the assembly. They can also earn multiple money pens, a Build-A-Bear, and a Build-A-Bear outfit. It was decided to have an assembly for everyone who wins a Build-A-Bear where they can put their Build-A-Bears together and maybe have a snack of popcorn and a drink. - We are going to go further in our attempt to set up committees for the different activities Home and School provides to the school. We would like a chairperson for each committee who will essentially run the activity and as part of being chairperson, come to Home and School meetings regularly. Fiona is chairing the Book Fair committee but we are going to approach her about chairing the Santa Sale committee instead. Jennifer Hepner agreed to chair the Book Fair committee if Fiona changes to the Santa Sale and we cannot find someone else to chair this committee. The following is a list of committees we would like to have and a chairperson is listed for that committee if one is in place: o Fall Fundriaser – Andrea Grassmyer o Reading Challenge – Jennifer Hepner o Yearbook – Maryann Haines o Santa Sale – one to staff and run, ?? and one to stock, Amy Smith o Spring Pie Sale – Sheila Tipton o Book Fair – Fiona Berry o School Store – one chair to staff, Brian Haines and one chair to stock, ?? o Field Day - ?? o Assemblies – maybe Jenny Milliken and Lisa Kyle o Hospitality - ?? - As for the Santa Sale, it was discussed that we might look into a program the Dollar Tree has and use that in conjunction with ordering from Terry’s Village to stock the Santa Sale instead of Amy Smith buying from the wholesaler that we have used in the past. - The popcorn machine is going to be set up on the teacher work room for the staff to use if they choose. We can buy the popcorn/butter packs for $15.48 for 36 packs at Sam’s Club. Each pack can feed a class. This comes to $.43/pack and would be cheaper even than buying a box of microwave popcorn. - Kate Swigart, from Communities That Care, met with Mr. LaMarca and offered to lend some financial help to the school for something. Mr. LaMarca suggested having a Fall Carnival for the kids and their families. Home and School agreed that a carnival would be a good idea. We will discuss this further. Obviously if we do decide to hold a Fall Carnival it would be next Fall at the start of the 08-09 school year. - We got the framed illustrator’s drawing back from the TSA student. Amy is going to order a nice tag for it from Recognition Engraving. It will then be hung somewhere in the school. - The folders Home and School ordered for incentives for the Character Trait program and finished. Home and School agreed to make a $50 donation to the IVHS TSA for assisting us with these. - Home and School also agreed to make a $50 donation to the LMS for providing child care for last school year’s Home and School meetings. - Over the summer, Home and School agreed, at Mr. LaMarca’s request, to pay for the A-Z Reading Program for each grade level. Mr. LaMarca explained the program to everyone at the meeting. - Jennifer Hepner is going to make a comment sheet for the staff to use if they have any suggestions, comments, or complaints about anything relating to Home and School. Mr. LaMarca is also asking a different teacher to come to each Home and School meeting over the year. - Some guidelines are going to be created for the School Store this year for teacher’s to go over with their students. Then, if a student violates the guidelines or causes problems, that student’s name will be turned in to their teacher and their School Store privileges will be suspended temporarily. We are also looking into changing the day of the week for the store. - Mr. LaMarca and Mr. Henry were asked if any large equipment was needing updated or purchased. Mr. Henry suggested looking into purchasing a computer/DVD projector for the teachers to share. - Mr. Henry then said that the cable at the school has not been right for a while and wondered if we might be able to pay to have this fixed. Maryann Haines is going to look into this. - It was also discussed that we might request to have a project at the school done as part of the United Way Day of Caring this year. We might look into having our ball field at the end of the playground fixed up. - Home and School meetings are the third Tuesday of every month. The next meeting will be Tuesday, September 18, 2007 at 6:30 p.m. in the Buchanan Elementary library.
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